The shift you ran this morning costs the fuel it burned. The purchase you approved becomes a bill. The task your team closed belongs to a business and a department, and shows up in that company’s numbers — not in a spreadsheet somebody reconciles at month end.
Free plan available · No credit card required
Active projects
12
Open tasks
48
Waiting approvals
3
At risk
5
Revenue vs expenses
+18% MoMOne system for every kind of business
Stop stitching together five tools and a pile of spreadsheets. Lean Hippo keeps your work, money, and people in one place, so nothing falls through the cracks.
Boards, timelines, and a shared calendar keep every project moving. Assign owners, set due dates, and see overdue and unassigned work before it becomes a problem. Everyone gets a personal “My Work” view of exactly what’s theirs.
Board · Website Launch
Record income and expenses, route them through approvals, and send branded invoices and bills per business entity. See profit by business, department, and project — without exporting anything to a spreadsheet.
Finance · Approvals & bills
Run meetings with a live agenda, capture decisions, and turn them into action items owned by real people with due dates. Export clean, branded minutes the moment the meeting ends.
Meeting Minutes · Weekly Ops
Decision
Move Friday delivery window to 9am–12pm.
Action items
Track products across locations and batches, run stock counts with approvals, and raise purchase orders to your supplier register. Know what you have and what you need before you run out.
Inventory · Products
House blend beans
Main store
Oat milk 1L
Main store
Takeaway cups 12oz
Back store
Write standard operating procedures once — or let AI draft them from the role, department, and industry — then assign them to positions and track who has read and acknowledged each one. New hires learn the standard, not the shortcut.
SOP Library
Opening checklist — Front of House
Operations · 4 positions
Refund & complaint handling
Sales · All staff
Closing cash-up
Finance · Shift leads
Your advisor reads the real numbers in your workspace — overdue work, bottlenecks, aging approvals — and tells you what to fix first. Every recommendation cites the exact figures it’s based on. It works only from your data, so it never makes things up.
Delivery is holding up — 6 tasks are overdue and two projects are waiting on a single blocked task. Clear that first.
Unblock “Supplier contract”
Now3 downstream tasks are waiting on it.
Evidence: 3 tasks blocked · oldest 5 days
Clear the approvals backlog
This weekApprovals older than 48h slow the whole team.
Evidence: 3 pending · oldest 61h
Generated from your workspace · AI-assisted, evidence-cited
Role-based access is built in. People see what they need to do their job — and nothing they shouldn’t. Your financials and management data stay private by default.
The whole business at a glance — money, projects, risk, and the AI advisor’s read on what needs attention.
Run day-to-day operations — assign work, approve spend, chair meetings. Their dashboard and weekly AI briefing cover their departments only, never your company financials.
A focused view of just their work and the projects they’re on. No noise, no access to what isn’t theirs.
Every module works on the same data — one login, one source of truth. A shift’s fuel burn reaches the finance ledger; an approved purchase becomes a bill; a task carries the business and the team it belongs to.
Run the day
Run the business
See what is happening
Project apps, chat and accounting are almost always priced per seat — so the bill grows every time you take someone on. Lean Hippo is one flat price for your whole workspace. Add the team; it doesn't change.
| Your team | Typical stack of separate tools | Lean Hippo | You keep |
|---|---|---|---|
| 5 people | $185/mo | $150/mo | 19% |
| 10 people | $320/mo | $150/mo | 53% |
| 25 people | $710/mo | $150/mo | 79% |
| 50 people | $1,370/mo | $200/mo | 85% |
Below about six people, per-seat tools work out cheaper — we'd rather tell you that than sell you the wrong thing. Past that, the gap widens with every hire.
Each of those apps works well on its own. None of them talk to each other — which is why you still end up in a spreadsheet at month end.
| What you need | Project tool | Accounting software | Inventory system | Lean Hippo |
|---|---|---|---|---|
| Projects, tasks & timelines | — | — | ||
| Income, expenses & approvals | — | — | ||
| Invoices & bills per business | — | — | ||
| Stock, batches & suppliers | — | — | ||
| Meetings, decisions & action items | — | — | — | |
| SOPs with read & acknowledge tracking | — | — | — | |
| CRM & pipeline | — | — | — | |
| Role-based access for the whole team | — | — | ||
| One login, one bill, connected data | — | — | — |
Per-seat pricing charges you again every time the team grows. One flat price covers your whole workspace — put everyone on it, including the people who'd only log in occasionally.
A project's costs sit against its revenue automatically. No exporting to a spreadsheet at month end to work out whether a job made money.
Sign up, add your team, start working. No implementation project, no consultant, no data migration before you see value.
Stack costs are illustrative, based on published annual-billing list prices for a mainstream per-seat project tool, per-seat team chat, and flat-rate small-business accounting — and exclude inventory and procurement tooling. Comparison is by category of software, not any specific product; pricing and capabilities vary between vendors and change over time.
Start free. Upgrade when you’re ready. Cancel anytime.
For a small team getting organised.
For growing businesses that need the full operation.
For larger teams and multi-site operations.
Set up your workspace in minutes. Bring your team in, and see your whole business in one place.